Microsoft 365 Unique Identities and Multi-Factor Authentication Enablement
About the Service
This service helps your school set up secure Microsoft 365 accounts for staff. Each staff member will get a unique login (their work email) and Multi-Factor Authentication (MFA) will be enabled to protect their account.
MFA adds an extra layer of security by requiring a second step to log in—usually a code from an app on your phone.
Microsoft reports that MFA can stop 99% of identity-related security breaches.
This service is part of a wider support package to help schools move to cloud-based systems like SIMS Next Gen.
What are the benefits?
- Improves data security for your school.
- Prepares staff accounts for SIMS Next Gen and other cloud services.
- Meets DfE cyber security standards and data protection regulations.
- Reassures staff, governors, and parents that data is being protected.
- Reduces login issues and saves time compared to self-setup.
What's Included?
Service Features
Our Microsoft 365 Unique Identities and Multi-Factor Authentication (MFA) Enablement Service is designed to protect school and data and ensure that staff accounts are setup ready for cloud-based solutions, such as SIMS Next Gen.
We will work with your school to:
- Schedule two sessions: one to plan, one to implement.
- Review and clean up your staff user list.
- Set up unique Microsoft 365 accounts for up to 5 staff.
- Assign the correct licences.
- Explain how MFA and shared mailboxes work.
- Convert generic email accounts (like head@ or office@) into shared mailboxes.
- Move any documents in generic OneDrive accounts into unique OneDrive accounts.
- Link shared mailboxes and calendars to individual staff accounts.
- Enable MFA using the Microsoft Authenticator app.
- Set up Conditional Access (if your school has A3 licences) to reduce MFA prompts.