2021/2022 Service Definition

SIMS Secondary Year End Setup Service


What is it?

Our SIMS Secondary Year End Setup Service is designed to help secondary schools complete all the necessary year end processes in SIMS to ensure your system is ready for the start of the new academic year.

Why do I need it?

One of our SIMS Consultants will visit your school and work with you to prepare your system: 

  • To enable a smooth transition in SIMS from one academic year to the next.
  • To save time on this complex annual procedure, especially as it occurs at a very busy time in the academic calendar.
  • To ensure that your SIMS is set up correctly for the new academic year and that all pre-new year academic procedures have been completed.

What are the benefits?

  • Your SIMS year end procedures will be carried out with a SIMS Consultant.
  • Save time and administration cost.
  • Timely completion of the SIMS year end procedures.
  • You can be confident that the correct procedures are being followed.

What is included?

An on-site visit to your school to:

  • Check the existing Pastoral Structure.
  • Record changes to teaching staff.
  • Creation of the new academic year.
  • Update next  year's  pastoral  structure  with  staff  changes,  changes  to  registration  groups  and changes within the setup of the structure.
  • Complete pastoral promotion routines.
  • CTF files for new pupils (if required).
  • Allocate accepted applicants to registration groups*
  • Record leavers and export CTFs.
  • Export the next academic year Timetable Cycle from Nova-T6 to SIMS.net
  • Export the next academic year Curriculum and Timetable data from Nova-T6 to SIMS.net
  • Transfer of student allocations from Options (if required)
  • Set up academic promotion rules
  • Allocate students to classes for the new academic year
  • Print class lists and timetables for the new academic year
  • Check Lesson Monitor/Attendance setup for the new academic year

What is excluded?

  • Timetable creation and timetable changes
  • Support of the Options process
  • Following sign-off of the service, no further amendments or support for the end of year procedures are included.
  • Further issues or queries should be logged with the Service Desk on 0300 123 6797 (option 1).

What does it cost?

Log-in to find out information on our pricing.

Additional information

Is there anything I need to have in place before I can use this service?

Yes, the school must have SIMS operational on a SIMS server hosted within school. The following information will need to be available in school on the day of the consultation visit:

  • Access to SIMS, Nova T6 and Options (if required)
  • List of term dates and school closures for the following academic year
  • Changes to the pastoral structure
  • Changes to Registration Groups\Houses i.e. additional Registration Groups\Houses, removal of existing Registration Groups\Houses
  • Pastoral promotion paths e.g. 7BN -> 8BN etc.
  • Access to any CTF files that need importing for new starters
  • Details of leavers and their destinations
  • Registration Group\House lists
  • Completed timetable ready to send to SQL
  • Completed Options implementation (if required)
  • Academic Promotion Paths e.g. 7x/En1 -> 8x/En1 (if required)
  • List of manual academic allocations and class lists (if required)

* Pre-admission student records must have been entered into SIMS prior to the consultation visit if you require them assigning to registration groups.

How many consultancy hours are included as part of this service?

This is dependent on the school's requirements. A no obligation quote for costs and timescale for delivery are provided following an initial consultation.

Are there any restrictions on this service?

Please note that our discounted price is offered to all schools purchasing either a SIMS Managed Service or SIMS Software Only Support Service. Schools purchasing our SIMS Finance (FMS) Only Support Service may only receive Finance-related consultancy services at our discounted rate, all other consultancies are charged at our standard rates.

All SIMS consultancies are subject to SIMS Consultant availability.

Are training services also available?

No, this is a consultancy based service only.